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  2. Spouse Health Insurance & Professional Income Declaration - SHIPID
  3. Spouse Health Insurance & Professional Income Declaration - SHIPID

Spouse Health Insurance & Professional Income Declaration - SHIPID

In order to keep the health insurance cover of their family members up to date, staff members, graduates, fellows, and beneficiaries of the CERN Pension Fund who are Main Members of the CHIS are obliged to inform the Organization in writing about their spouse's* situation or any change in their spouse's situation regarding:

  • his professional activity, and
  • his health insurance.

Indeed, Staff members, fellows, graduates and beneficiaries of the CERN Pension Fund who are Main Members of the CHIS whose spouse:

  • receives a gross monthly income deriving from a professional activity in excess or equal to 2 500 CHF; and
  • does not have an adequate primary health insurance other than the CHIS,

have to pay a supplementary contribution, in addition to the monthly contribution deducted each month from the salary or pension. This corresponds to a monthly contribution and is determined on the basis of the spouse's gross monthly income.

Any situation or change in situation must be reported within 30 calendar days following any change by using the Spouse Health Insurance & Professional Income Declaration form (SHIPID) :

  • For Staff members, graduates and fellows, the "SHIPID" form is available in EDH,
  • Pensioners must contact the CERN Pension Fund for an initial declaration.The update form for subsequent declarations is available here. It must be printed, completed and returned to the CERN Pension Fund.
  • Students are not required to complete a "SHIPID".

What should be reported and when should a SHIPID be completed?

Spouse is employed

Spouse works freelance 

Spouse is a pensioner

Declare the Gross monthly income as indicated on the pay slip (in excess or equal to 2 500 CHF).

Any change that results in a change in your spouse's income bracket must be reported.
The effective date of the SHIPID is the 1st day of the current month of the change.
If the change in income amounts does not change the range of your spouse's income, it is not necessary to file an additional return, as the contribution remains the same.

You must also declare:

  • bonuses or other special emolument
  • holiday pay
  • 13th- or 14th-month salary payments

These changes in salary must be reported in a new declaration: the income to be reported will include the gross monthly income and the bonus (or 13th month) and the effective date will be the 1st day of the month in which the latter was paid.
The following month, you will again have to file a declaration in which the income to be reported will be the gross monthly income.

Example for 13th Salary/ Bonus received in December 2022.

  1. Create a SHIPID with effective date: 01.12.2022 with gross monthly income = 13th Salary +gross monthly income of December 2022

Then the month later

  1. Create a SHIPID with effective date: 01.01.2023 with gross monthly income = gross monthly income of January 2023

Declare your best estimate of the income for the year in question, divided by 12.

  • If, when your spouse’s accounts have been closed, the actual income earned differs from your estimate to the extent that it alters the amount of the supplementary contribution due, you must make a new declaration with the effective date indicated as 1 January in the year to be corrected. 

 

  • If you are due a reimbursement, the full amount will be reimbursed if your declaration is made within the 30 calendar days following the date on which the gross annual income was determined. Beyond this deadline, only three months’ contributions will be reimbursed.

 

  • If you need to pay additional contributions, please contact CERN’s Salaries Office to obtain a payment schedule.

Declare the gross monthly amount of your spouse’s retirement pension, as indicated on the pension statement.

 

If necessary, declare the annual pension amount divided by 12.

Income : any form of remuneration, salary, fee or emolument deriving from a professional activity, including any replacement salary received during periods of leave.

The following are not considered as income :

  • unemployment benefits;
  • disability pensions;
  • dependent child allowances;
  • maternity benefits if they are not a replacement salary;
  • adoption benefits; and
  • reimbursement of professional expenses incurred.

Retirement pensions : Any payment from an old-age insurance scheme, including the CERN Pension Fund.

The following are not considered as retirement pensions:

  • disability pensions;
  • payments received from a voluntary interest-paying savings product, contracted privately and for a fee;
  • family and child allowances are not taken into account.

 

Please be reminded that:

  • a false declaration or the failure to make a declaration may constitute fraud and may therefore lead to disciplinary action in accordance with the provisions of Article V 5.03 of the CHIS Rules and Article S VI 2.01 of the Staff Rules.
  • on request, the Main Member must provide supporting documentation relating to the spouse's gross monthly income in accordance with Articles IV 2.02 and IV 2.03 (salary slip for employees, annual income declaration for self-employed persons, pension statement for pensioners).

We remain at your disposal to answer any questions about the SHIPID form via the following e-mail address: chis.shipid@cern.ch

(* As per Article S IV 1.02 of the Staff Rules and Regulations, the term “spouse” includes registered partners.)